Scholarship Application Privacy Statement

Read on for our Scholarship Application Privacy Statement. This will be relevant for anyone who has applied for a postgraduate studentship.

Information about you: how we use it and with whom we share it

The information you provide will be used by the University to give you accurate pre‐application advice and for the assessment of your application.

Why we process your personal data

There are various legal bases for why we use your information:


On specific occasions the University will only process certain data if you consent, e.g. on your application form, you only need to provide certain “special categories” of data if you agree to that.

Necessary for entering into a student contract

On many occasions the University will process your data to enable it to meet its commitments to you, e.g. assessing your application for an offer of a place.

Special category data is personal data which is more sensitive, and so needs more protection. This data would include anything that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation. To process these types of data additional legal bases are required:

  • Processing “special categories” of data where you have given consent – the University will process certain sensitive information about you with your consent, for example, to contact you in relation to any adjustments you may require as a result of a disability, or to combat
  • Processing “special categories” of data where necessary for reasons of substantial public

Sharing your information

We may share information if the funding source is external to the University of Edinburgh.

Retention of your information

We will hold the personal data you provided us for one year after the close of the competition in case of audit.


If you have any questions, please contact Katie Keltie, Head of Postgraduate Administration (

General information about the University of Edinburgh privacy notice is continued on our website:

link/url icon University of Edinburgh – Continued privacy statement